The Chicago Manual of Style Online is the venerable, time-tested guide to style, usage, and grammar in an accessible online format. ¶ It is the indispensable reference for writers, editors, proofreaders, indexers, copywriters, designers, and publishers, informing the editorial canon with sound, definitive advice. ¶ Over 1.5 million copies sold! Feb 22, 2017 Formatting Your Chicago-Turabian Paper in Microsoft Word Morgan Community College. Formatting Page Numbers for Turabian 8th ed. Using Microsoft Word 2010 & 2013. Chicago Style Document. May 30, 2011 Word 2016 - How To Add Footnotes - Insert Footnote Tutorial in Microsoft Office 365 - Make Foot Note - Duration: 3:43. Professor Adam Morgan 123,724 views. You can use Microsoft Word keyboard shortcuts to apply heading styles and remove character and paragraph formatting. If you working on large Word documents, styles are one of the biggest timesavers. Want to learn more? Check out our Microsoft Word training courses in Toronto, Ontario, Canada. Styles change, even in Word 2016. When you change your mind about a style in Word 2016 and want to update some specific element, heed these steps: Summon the Styles pane. Keyboard shortcut: Ctrl+Shift+Alt+S. Position the mouse pointer over the style you want to change. Don’t click, which selects the style. Instead, hover the pointer. Chicago – Formatting in Microsoft Word 2010. Some professors will ask you to prepare papers in Chicago (University of Chicago) format. That organization prepares a handbook showing how to format papers and document sources. Their rules for standard college papers include: 1. Typeface: Chicago does not specify anything, but 12 pt is preferred 2.
-->Create a custom bibliography style in Word by learning the steps (and XML code) you need to construct a simple custom style. Also, learn to make a more complex style file. Before we start, there is some information that you need to know:
The bibliography sources you create are all listed in the following file: MicrosoftBibliographySources.xml.
Note
The BibliographySources.xml file won't exist until you create your first bibliography source in Word. All bibliography styles are stored in MicrosoftBibliographyStyle.
Building a basic bibliography style
First, create a basic bibliography style that the custom style will follow.
Set up the bibliography style
To create a bibliography style, we will create an XML style sheet; that is, an .xsl file called MyBookStyle.xsl, using your favorite XML editor. Notepad will do fine. As the name suggests, our example is going to be a style for a 'book' source type.
At the top of the file, add the following code:
As the comments indicate, Word uses HTML to represent a bibliography or citation within a document. Most of the preceding XML code is just preparation for the more interesting parts of the style. For example, you can give your style a version number to track the changes you make, as shown in the following example.
More importantly, you can give your style a name. Add this tag: <xsl:when test='b:StyleNameLocalized'>; and then give your style a name, in the language of your choice, by using the following code.
This section contains the locale name of your style. In the case of our example file, we want our custom bibliography style name, 'Simple Book Style,' to appear in the Style drop-down list on the References tab. To do so, add the following XML code to specify that the style name be in the English locale (Lcid determines the language).
Your style will now appear under its own name in the Bibliography Style dropdown list-box in the application.
Now, examine the style details. Each source type in Word (for example, book, film, article in a periodical, and so forth) has a built-in list of fields that you can use for the bibliography. To see all the fields available for a given source type, on the References tab, choose Manage Sources, and then in the Source Manager dialog box, choose New to open the Create Source dialog box. Then select Show All Bibliography Fields.
A book source type has the following fields available:
- Author
- Title
- Year
- City
- State/Province
- Country/Region
- Publisher
- Volume
- Number of Volumes
- Translator
- Short Title
- Standard Number
- Pages
- Edition
- Comments
In the code, you can specify the fields that are important for your bibliography style. Even when Show All Bibliography Fields is cleared, these fields will appear and have a red asterisk next to them. For our book example, I want to ensure that the author, title, year, city, and publisher are entered, so I want a red asterisk to appear next to these fields to alert the user that these are recommended fields that should be filled out.
The text in the xsl:text tags are references to the Sources.xml file. These references pull out the data that will populate each of the fields. Examine Sources.xml in MicrosoftBibliographySources.xml) to get a better idea about how these references match up to what is in the XML file.
Design the layout
Output for bibliographies and citations is represented in a Word document as HTML, so to define how our custom bibliography and citation styles should look in Word, we'll have to add some HTML to our style sheet.
Suppose you want to format each entry in your bibliography in this manner:
Last Name, First Name. (Year). Title. City: Publisher
The HTML required to do this would be embedded in your style sheet as follows.
When you reference a book source in your Word document, Word needs to access this HTML so that it can use the custom style to display the source, so you'll have to add code to your custom style sheet to enable Word to do this.
In a similar fashion, you'll need to do the same thing for the citation output. Follow the pattern (Author, Year) for a single citation in the document.
Close up the file with the following lines.
Save the file as MyBookStyle.XSL and drop it into the Styles directory (MicrosoftBibliographyStyle). Restart Word, and your style is now under the style dropdown list. You can start using your new style.
Create a complex style
One of the issues that complicate bibliography styles is that they often need to have a significant amount of conditional logic. For example, if the date is specified, you need to show the date, whereas if the date is not specified, you may need to use an abbreviation to indicate that there is no date for that source.
For a more specific example, in the APA style, if a date is not specified for a website source, the abbreviation 'n.d.' is used to denote no date, and the style should do this automatically. Here's an example:
APA website source with no date entered: Kwan, Y. (n.d.). Retrieved from https://www.microsoft.com APA website source with date entered: Kwan, Y. (2006, Jan 18). Retrieved from https://www.microsoft.com
As you can see, what is displayed is dependent upon on the data entered.
The output of virtually every style needs to change depending on whether you have a 'Corporate Author' or a 'Normal Author.' You will see how to use one of the most common rules for implementing such logic into your style, allowing you to display a corporate author if the corporate author is specified, and a normal author if the corporate author is not specified.
Solution overview
To display a corporate author only if appropriate, use the following procedure.
To display a corporate author
- Add a variable to count the number of corporate authors in the citation section of the code.
- Display the corporate author in the citation if the corporate author is filled in. Display the normal author in the citation if the corporate author is not filled in.
- Add a variable to count the number of corporate authors in the bibliography section of the code.
- Display the corporate author in the bibliography if the corporate author is filled in. Display the normal author in the bibliography if the corporate author is not filled in.
Getting started
Let's start by changing the citation. Here is the code for citations from last time.
Step 1: Define a new variable in the citation section to count the number of corporate authors
Declare a new variable to help determine whether a corporate author is available. This variable is a count of the number of times the corporate author field exists in the source.
Step 2: Verify that the corporate author has been filled in
Verify that the corporate author has been filled in. You can do this by determining if the count of corporate authors is non-zero. If a corporate author exists, display it. If it does not exist, display the normal author.
Now that you've made the change for citations, make the change for the bibliography. Here's the bibliography section from earlier in this article.
Step 3: Define a new variable in the bibliography section
Once again, let's start by adding a counting variable.
Step 4: Verify that the corporate author has been filled in
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Verify that a corporate author exists.
Here's the complete final code.
Conclusion
This article showed how to create a custom bibliography style in Word, first by creating a simple style, and then by using conditional statements to create a more complex style.
See also
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If you need to insert citations into a Word document, Office 2011 for Mac offers the Citation feature to help you. Citations describe the source of a quotation, passage, figure, or data, and they follow a particular formatting style.
To activate the Citations feature, follow these steps:
Chicago Style Microsoft Word Mac Torrent
- Switch to a view that supports the Toolbox, such as Print Layout view, by clicking the Print Layout button at the lower-left corner of the document window.
- If Toolbox isn’t showing already, click the Toolbox button on the Standard toolbar to display it.
- Click the Citations button (second from the left in the top toolbar) to activate the Citations tab.
In the Citations tab of the Toolbox, you have the following options:
- Citation Style: Click this pop-up menu to choose from four different styles: APA, Chicago, MLA, and Turabian.
- Citations List: Word maintains a list of your citations. This option shows Word’s master citations list filtered by the selected style. Select a citation; then double-click it to insert it in your document at the insertion cursor.
- Add Citation: Displays the Add New Citation dialog for your master citations list. You can enter appropriate data for the currently selected citation style.
- Delete Citation: Removes the selected citation from Word’s master citation list.
- Edit Source or Use Citation Source Manager:You have two options when you click this button:
- Edit Source: Displays the Edit Citation dialog.
- Citation Source Manager: Displays the Citation Source Manager. Here you can copy citations to and from open documents and share citations with others.
Word maintains a master list of citations, but you have to add or copy at least one citation to your master citations list before you can insert a citation into a document.
In the Edit Citation dialog, you have these options:
- Type of Source: Click this pop-up menu to choose from a list of many source types.
- Bibliography Fields: Enter data as applicable for the citation style selected in the Toolbox pop-up menu.
- Example: Shows an example for the currently select input field.
Use the Citation Source Manager dialog to set the following features:
- Master List: Your Word master list of citations.
- Current List: Citations in the currently active document.
- Copy: Copy a selected citation to or from either list. The Copy direction arrow changes depending upon which list has the currently selected citation.
- New: Opens the Create New Source dialog.
- Edit: Opens the selected citation in the Edit Source dialog.
- Delete: Deletes the selected source from your master list.